Project Management Software: 7 Best in 2025

Project management software is a computer application that helps to manage and track projects. It enables teams of professionals to work together more effectively by keeping track of deadlines, resources, tasks, and progress updates.

Additionally, it can help to minimize stress on the team by providing alerts when milestones are reached or resources are running low.

There are many different types of project management software available on the market today, so it is important to choose one that best meets the project needs. Some popular options include Monday, ClickUp, Zoho Projects, Teamwork, Wrike, Asana, Trello, etc.

Each has its strengths and weaknesses; therefore, it is important to try several before making a final purchase decision.

Once you have settled on a suitable program, make sure to customize it specifically for an organization’s needs by adding user profiles and rights restrictions specific to your business environment.

Best project management Software/Tools

1. Monday.com

When working on a project, a project management tool is important to make the process for the teammates smooth and easy.

Even if a project has all resources like time, budget, and goals planned, without proper management of the project, the output would not be up to the mark. A project management tool helps organize a project, eventually helping in better output.

Monday.com is the best enterprise project management software, helping you organize projects at a glance, collaborate with your team, and easily track progress and goals. Among the host of options, this is one of the best project management software.

Features of Monday.com

Some of the features of Monday.com include plug-ins, timesheets tools, timeline and calendar views, and some collaboration tools which are discussed in detail below:

The CRM software of Monday.com

The customer relation management (CRM) of Monday.com helps in increasing targets and connections worldwide thus giving a boost to revenues.

The Kanban software

Kanban software is a white label project management software. Kanban software of Monday.com is made to handle any workflow.

It is to set up and configure, fully customizable and scalable. With this software, it is easy to collaborate with all stakeholders and integrate with the best tools.

Management of Files

With this feature of Monday.com, it is easy to organize and share files. This feature also helps in finalizing assets faster. Building seamless and efficient workflows is much easier with Monday.com.

Gantt Charts

Gantt Chart is a series of horizontal lines that shows the amount of work done in specific periods compared to the amount of work planned for those periods. With Monday.com powerful Gantt charts for the projects can be prepared.

With Gantt Charts one manages tasks, capacity, dependency, milestone, progress, workload, etc.

Integration

Monday.com helps you to integrate many tools that help the entire team to work in one place.

Automation

Automation is the most brilliant feature of Monday.com. With this feature, status updates, email notifications, dependencies, assigning tasks, date alerts, progress updates, and workflows can all be automated.

Dashboard

This project management tool is known for its ease of use when compared to other project marketing tools in the market.

The dashboards help in simplifying decisions with real-time insights. Also, it is fully customizable and scalable. Monday.com offers a 14-day free trial for users.

The project management tools like portfolio management and mind mapping help complete a project smoothly and efficiently.

Pricing of Monday.com

• Individual- $0
• Basic- $9/seat/month
• Standard-$12/seat/month
• Pro-$19/seat/month
• Enterprise- Contact the customer service.

Pros of Monday.com

• Ease of use
• Variety of Plug-ins
• Automation made simple

Cons of Monday.com

• Task dependencies in this toolkit are limited.
• Slow support system.

2. ClickUp

Streamlining the project with ClickUp is easy and efficient. If you want one of the best project management tools, look no further than ClickUp.

ClickUp provides varied features to handle a project. It is best used for Task management, Team collaboration, Gantt Charts, and Document Management. If you’re wondering which is the best project management software for small teams, this is it.

Features of ClickUp

ClickUp overview

ClickUp provides an Everything view which helps to view any task at any level in the project for reviewing and analyzing. It helps to create a great mind map so that it is easier to locate specific tasks and goals.

ClickUp Views

It provides 15 powerful views which help to view the project in terms of 15 different aspects like budget, time, management, etc.,

ClickUp Customization

The task can be customized using 35+ ClickApps. There are hundreds of templates to customize a task. It also provides automation which helps in the speedy completion of the task.

Collaboration

ClickUp has a Collaboration feature that makes it easy to collaborate on any given task. It improves the efficiency and quality of the output.

Reporting

The reporting feature of ClickUp will make tracking goals, performance, and managing resources easy.

Time Management

Time tracking, Time estimates and Time reporting are a few of the best features of the ClickUp project management tool. Adding estimates to the tasks helps in allocating resources more impactfully.

ClickUp Undo

ClickUp is one of the most helpful features of this tool. This undo feature helps to erase the unnecessary tasks or restore accidentally deleted content. How to Undo in ClickUp?

To restore a deleted task description, one should click on the clock logging icon and select restore to get back the deleted task description. If you need to recover a deleted task or folder, select the trash icon (two small circles on the bottom left) and restore the task or folder you want. Undoing also restores a deleted comment.

  Pricing Policy

• Free version- $0
• Unlimited- $7/member/month.
• Business- $12/member/month.
• Enterprise – Contact Sales Department on their website.

 Pros of ClickUp

• Budget-friendly
• Enables to get Client feedback using the Client portal.
• Easy Automation setup.
• Interdepartmental communications are made easy.
• Best Project management software for small teams.

Cons of ClickUp

• Unnecessary reminders.
• Delay in completing certain tasks.

3. Zoho Projects: Online Project Management Software

Zoho Projects is a top web-based project management software that offers users a variety of features and tools to help them manage their projects effectively.

With over 20,000 customers worldwide, the platform provides an online repository for project files, as well as customizable reports and dashboards that can be accessed from any device.

Additionally, Zoho Projects supports collaboration between team members via email notifications, chat functionality, and effective communication with Clients.

It is best suited for small and mid-level projects. Zoho Projects also has modules that allow easy tracking of milestones, budgets, resource utilization, and more.

It’s easy to create new tasks, and sub-tasks, assign deadlines or priorities to work items, add comments/notes to each item, and share the progress of the project with others. You can also use Zoho Projects in conjunction with other Zoho Suite offerings.

Features of Zoho Projects

Task management

Helps in managing both simple and complex projects by breaking them into milestones, task lists, tasks, and sub-tasks. Creating Gantt charts, and Kanban boards and setting up dependencies between related tasks is made easy with Zoho project management software.

Task Automation

Automation with this tool helps in automating the projects, tasks, and issues that are effortless and efficient.

Blueprints

Blueprints help in simplifying complex tasks by designing workflows using drag and drop functions. It would be easy to monitor the project tasks, progress, and time with Zoho Blueprints.

Time Tracking

The Time Tracking software includes timesheets and task timers to give an idea of the team’s time management on the project.

Charts and Reporting

Multiple charts and report templates help in managing the project with ease and deciphering the outcomes smartly. This feature of Zoho brings the project close to success by improving its efficiency.

Issue tracking and Service Level Agreement (SLA)

Zoho is a Service level project management software that enables it to track any bugs or issues that need to be fixed in a definite period making it a time-efficient tool.

Team Collaboration

Zoho projects help the teammates to collaborate and hold discussions on milestones, tasks, or events. It helps to post comments and work together smoothly. The chat feature helps in easy communication with team members and clients.

Zoho Customer Relation Management (CRM) software

The CRM software boosts sales and revenues by creating a global network of 2,50,00 businesses to convert more leads and engage with customers. It is a free tool that helps in organizing data to increase output.

 Pros of Zoho Projects

• 10-day free trial.
• Excellent project management tools.
• Ease of Use
• Great Integration tools

 Cons of Zoho Projects

• Bad customer support system
• Cheaper plans don’t include all features.

4. Teamwork: Project and Team Management Software

Teamwork is a project management software that allows a team to work on a project simultaneously without any glitches and confusion. It is available for single users, Collaborations, and personal users. It is a web-based platform with many integrations and features.

With Teamwork it is easy to manage your project efficiently using its in-built tools like Gantt charts, Kanban boards, and many more which make project management a cake-walk.

Features of Teamwork

App Integrations

Teamwork provides a wide variety of app integrations like Dropbox, Microsoft Office, MS Outlook, Google apps, etc.,

Portfolio Management

Portfolio management helps in overseeing the entire project collectively. It includes the management of each task to align with the overall project goal. Teamwork project management software also provides a portfolio management tool.

Resource management

Each project has limited resources to use. So tracking resources for the project is critical. Teamwork helps in resource management with its in-built tools.

Task management

With Teamwork, the team can easily manage tasks with efficiency and reliability.

Unlimited Client support

Also, Teamwork supports unlimited client support

Pricing

• Free- $0
• Deliver- $10/user/month
• Grow- $19/user/month
• Scale- Contact the customer support

Pros of Teamwork

• Free trial
• Great customization tools

 Cons of Teamwork

• Expensive

5. Wrike: Versatile & Robust Project Management Software

Wrike is a popular project management tool that is available on both web and mobile platforms.

It is a project management tool that can be used by any industry. Has been designed from the ground up to streamline communication and collaboration between team members, making it an ideal platform for managing complex projects. It provides the best project management tools for any team project.

Some of the features that Wrike offers include task boards, due dates/times/notes, remote access, file sharing as well as integration with dozens of other applications.

Overall, Wrike provides a comprehensive solution for managing all stages of the project from beginning to end.

Features of Wrike

Integration

Major software like CRM, Security Assertion Markup Language (SAML integration) used for Single Sign-On, Okta Integration (a secure identity management service), and Google Integration are all available with Wrike. Extensions for Adobe Creative Cloud, Office timeline, and Wrike to-do list are all provided with Wrike.

Collaboration

Wrike allows collaboration to share reports, tasks, and files across teammates.

Visibility

Helps in visualizing outputs across departments making it easy to find decisions and take decisions in real-time.

Customization

Customization tools help in creating suitable dashboards, workflows, request forms, etc.,

Work Intelligence

Wrike provides advanced AI tools under its work intelligence software. These tools help to accelerate results with smart replies and document processing.

It also helps in automation and increases project risk prediction which increases the probability of better outcomes for the project.

Pricing of wrike

• Free- $0/month
• Team- $10/user/month
• Business-$25/user/month
• Enterprise- Contact Customer Service.

Pros of wrike

• Automation of Workflows.
• Up-To-Date analytics.
• Customization templates.

Cons of Wrike

• Not user-friendly if using the mobile version
• Expensive for some users.

6. Asana: Manage your team’s work, projects, & tasks online

Asana is a project management tool that offers a variety of features and capabilities that can help you to manage your work more effectively.

Some of the key features include Kanban boards for visualizing tasks, task lists for organizing and tracking progress, chat rooms for communicating with team members, unified inboxes for all communication in one place, and automatic linking between tasks. Also, it is a mobile-friendly project management software.

Additionally, Asana provides easy access to resources such as templates and best practices guides so that getting started with a project is easy and simple.

It also has integrations with various other platforms so that you can easily share documents with team members. Plus, its user-friendly design makes it easy to learn and use even for non-experienced users of project management software.

Features of Asana

Workflow builder

With Asana you can create better workflows that help in connecting teams, organizing work, and streamlining projects. So, if you are looking for a better option for your project Asana is the solution you need.

App Integration

With Asana you can bring all your apps together. It enables the team to work in sync on the data in one place.

Calendar

If you have difficulty planning and executing tasks on time, then the Asana Calendar feature is the right fit for you as it allows you to plan, execute and monitor the team efficiently.

Reporting

Tracking the team’s work and output on the project is essential for better execution. With the reporting feature of Asana, it is easy to monitor all the activities of the team from any angle.

Dependencies

Asana provides Task dependencies features that make it easy to identify the progress of tasks of the project. It makes real-time decision-making easy.

 Pricing of Asana

• Personal-$0
• Starter-$10.99
• Advance-$24.99

 Pros of Asana

• Provision of Free trial
• Video tutorials for beginners

 Cons of Asana

• No customer support system.
• Expensive.

7. Trello: Manage Your Team’s Projects From Anywhere

One tool that stands out among the rest is Trello. This platform is perfect for managing multiple projects simultaneously and provides users with a visual representation of their progress.

Additionally, Trello offers keyboard shortcuts that allow you to quickly move tasks from one column to another or add notes directly to cards. People use keyboard shortcuts subconsciously and it does not demand their entire focus.

They can concentrate on the project details and present or organize them as they see fit.

It is a visual tool that empowers the team to manage any project, workflows, and task tracking.

Features of Trello

No code automation

Trello offers automation tools that help you to avoid all the repetitive processes and work on the essentials.

Integrations

Integrations like Jira, Slack, Google Drive, and InVision are available with Trello

Wide Variety of Templates

Trello provides a wide variety of templates that helps you to customize the dashboard and tasks accordingly.

 Pricing of Trello

• Free-0$
• Standard- $5
• Premium-$10
• Enterprise- $17.50

Pros of Trello

• Low cost
• Easy to set up

 Cons of Trello

• Not beneficial for large enterprise

What is project management software?

Project management software is a computer application that helps you to manage projects. It includes features such as time tracking, resource planning, communication tools, and task management.

By using project management software, you can effectively organize and track the progress of your projects while ensuring that all stakeholders are synchronized on schedule and budget.

 Software Varieties for Project Management

There are a variety of different types of project management software, but they all share some standard features.

These include tracking and managing projects from start to finish, providing users with accurate timelines and cost estimates, and allowing for easy communication between team members. Additionally, many systems offer integration capabilities with other tools such as accounting software or workflows that automate tasks.

Take a look at these project management software varieties:

Web-based SaaS tools

Web-based SaaS tools can be a great way to improve your productivity and business efficiency. They allow you to access applications and data from anywhere, which helps stay on top of daily tasks or work from home.

Some of the most popular web-based SaaS tools include Trello for project management and Zoho Projects for CRM. Each one has unique features that make it an invaluable tool for getting work done efficiently.

Mobile project management

There is a variety of mobile project management (PM) tools available on the market that can help you manage your projects more efficiently. Some of the most popular include Asana, Trello, and Wrike.

Each tool has unique features that make it ideal for different types of users. Asana is known for its user-friendly interface and intuitive drag-and-drop system, while Trello is popular for its card feature which makes organization easy and visual.

If you’re always on the move and need your updates quick and handy, mobile project management is an ideal solution.

Desktop project management

There are a variety of desktop project management tools that can help you to organize, track, and manage your projects more efficiently. Some of the most popular include Monday.com, ClickUp, and Zoho Projects.

Monday.com is the best enterprise project management software. Desktop software offers a big-picture view of project statistics. The layout and presentation allow you to identify and correlate metrics.

This would not be possible on a phone screen because the amount of information displayed is lower. With desktop project management software, you will not have to magnify or scroll excessively to grasp the essentials of the project status.

Summary (Project Management Software)

Several excellent project management tools are available on the market, and it can be difficult to decide which one is best for your needs. Fortunately, some guidelines can help you make an informed decision.

First, consider what type of project management software suits your business’s specific needs.

Do you need a tool that focuses exclusively on Project Management? Or do you need something more comprehensive covering various areas, such as resource planning, budgeting/forecasting, quality control/ assurance measures, etc.?

Study the features of your shortlisted options thoroughly to avoid unwelcome surprises and disappointments.

Second, ask yourself how often you plan on using the software. Are occasional use or sporadic updates required? Does monthly billing work better for you or is an annual plan cheaper?

Although attractive discounts accompany annual plans, there is no point in purchasing one if you intend to use the software for three months.

Once you have decided on these key factors, it becomes easier to narrow down your search further based on features and pricing options.

Third, consider the size of your business and the demographics of the workforce. Investing hefty amounts of money in project management software for a tiny workforce or a solo project is unadvisable.

Though it may help streamline your workflow, it will be a significant cost. The technical literacy of your employees is also important.

Before deciding on paid software, it would be best to conduct a trial phase with a few options. This way, your workers can offer their perspectives on which software is most suitable.

FAQ (Project Management Software)

 Also read:

• Principles of Project Management: 2025
• Objectives of Project Management: 2025
• Agile Project Management: Methodology and Principles
• Waterfall Methodology: Guide project Management